Archive e-mails with other electronic documents
File all electronic documents including e-mails for a project in one place after the project is completed
When a project is complete, you may want to file all electronic documents for the project away in one place (most probably zipped up to save space)
You can export all e-mails for a project easily into a separate PST file if you have been using the Project based e-mail filing system outlined in this book.
1. Click File-Import & Export.
2. Choose Export to a file and click Next.
3. Choose Personal Folder File (PST) and click Next.
4. Use the next screen to select the folder that contains your project e-mails.
5. Tick Include Subfolder if appropriate.
6. Click Next.
7. Click the Browse button to select a folder and enter a NEW filename. This is the file in which your e-mails for this project will be saved.
8. Click Finish.
Even after exporting e-mails, I prefer to keep the e-mails in Outlook as well. However I separate my completed projects from active projects.
To do this I have a separate top level folder called Completed Projects. When a project is completed I drag its Project folder out of the Active Project folder and into the Completed Projects folder
Get more click Microsoft Outlook
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